We are looking for a Community Assistant

Sep 13, 2023

Are you looking for a dynamic, interesting and flexible work that leverages your great organization, communication, and administrative skills? Do you want to help in improving our community?

Our tight-knit team at Hillcrest Estates and Villa Diann is looking for a professional community assistant to help with our operations and property management. In the last 5 years, we have helped around 100 families get on the path of homeownership. We are looking to expand our impact and need someone who can help our team stay organized. Training will be provided. 

If you are interested, please read the full description, email your resume and availability for a call to info@stpaulgroup.com

Here are the list of responsibilites:

  • Maintenance and Projects Administration 
    • Work with maintenance team to coordinate maintenance request, home installation, and projects
    • Coordinate and work with contractors 
    • Process contractor invoices and documents
    • Submit timesheet
    • File city permits for home installation
    • Home warranty repairs
    • Maintenance appointment
    • Daily maintenance reminders for the team
  • Property management
    • Assist rent collection, deposit checks, update tenant records
    • Lease generation, signing, and renewals
    • Pass out notices
    • New construction forms
    • Constant communication to management
  • General administration
    • Greet tenant and prospective buyers
    • Answer phone calls regarding management and sales
    • Respond to inquiries
    • Manage appointments and showings
    • Record-keeping: Organize, file, and maintain paperwork in the common office area and on Google Drive.
    • Maintain office - maintain office supply inventory and equipment
  • Assist in sales
    • Make follow up calls and make appointments
    • Handle documents for sales/loan applications
    • Update buyers on the process
  • During normal business hours and return all calls regarding park business promptly. Sales calls and emergencies need to be attended to within 2 hours. All other phone calls need to be attended to within 24 hrs.